Chebsey Parish Council Meeting 13th May 2024

No members of the public present.

Cllr S Edge, Cllr D Foster-Birks Cllr P Jones (SBC)

Cllr M Ainsworth-Hickman Old Mill Farmhouse.

24/053 Cllr P Jones spoke to the Elections Office regarding the costs of the postal votes for the 2023 Elections but was unable to get a reduction. Cllr J Pert has agreed to speak to the Elections Office on behalf of the Parish Council.

The Royal Portrait has been received and will be displayed in Chebsey Parish Hall.

24/059 An update was received regarding the speeding penalties at Norton Bridge.

Cllr Samra looked for the Cold Norton sign but couldn’t find it. The clerk will report it to Highways. Action Clerk.

24/061 The clerk has a set of defib pads with an expiry date of September 24, these will be passed to Mr Shaw at Lakesedge, new pads will then be purchased at the beginning of September.

The minutes of the meeting held on 8^th April 2024 were approved as a true record of the meeting. The Chair signed the minutes.

Civic amenities invoice agreed and approved by email. Payment of £826 paid on 1^st May 2024.

Lloyds On line account as at 1^st May 2024 £9257.80

Payments for Approval in May 24

G Tech General Maintenance April invoice £168.00 (£28 VAT included.)

SPCA /NALC subscription £182.00

Clerks May salary £323.68

Balance after payments £8584.12 (Includes £406.25 ring fenced for defibrillator costs)

CPRE payment will be taken by Direct Debit around the 21^st May 2024. The payment was discussed and it was agreed to keep the donation at £36 per year.

Awaiting invoice from Pinewood Energy for Defib cabinet installation at NB.

After discussion it was agreed to obtain a voucher for Afternoon Tea for Two as a thank you gift for Dr Wheeler who completed the internal audit without charge. Action Clerk.

All payments approved by everyone present.

Certificate of exemption signed by RFO & Chair

Total Annual Gross Income £8988.01

Total Annual Gross Expenditure £7399.90.

Annual Internal Audit Report completed and signed by Dr Wheeler on 22/4/24

Section 1 Annual Governance Statement 23/24 questions were read out, answered and agreed by the Parish Councillors, signed by the Clerk & Chair.

Section 2 Accounting Statement 23/24 completed and signed by the RFO and confirmed by the Chair.

Explanation of variances, Bank reconciliation, and confirmation of contact details forms completed. All forms to be displayed on the website.

The certificate of exemption and contact details will be forwarded to the external auditor. Action Clerk

The dates for exercise of public rights will be announced on 31^st May 2024 for commencement on 3^rd June 2024 and ending on 12^th July 2024.

Notification will be on the Notice Boards, web site and Face book page. Action Clerk.

It was agreed to carry forward the discussion about the layout and content fof the Parish Newsletter to the next meeting

.

The new Finance Regulations document was approved and adopted by the Councillors.

It was agreed that Cllr B Samra would be added to signatory for Lloyds on line account. It was also agreed that all payments would require three signatures. The clerk will contact Lloyds Bank. Action Clerk

The Terms of Reference were read out, approved and signed by the Councillors..

A request will be made to receive a copy of the training course for the Planning for non planner’s course due to be held on 23^rd May 2024. The clerk will contact SPCA for details. Action Clerk

Cllr M Ainsworth- Hickman will attend the Stone Liaison Group meeting on 29^th May 2024.Action Cllr M Ainsworth-Hickman

Update on Norton Bridge Recreation Area.

Cllr D Foster-Birks provided an email update on the Recreation Area.

The park community clean up working party took place on Sunday 12th May and was a great success, the park is looking great. The clean up took all day, with only a small area still to do. There will be an update at the next meeting regarding repairs that are required.

No further updates on the bus at the moment.

25th May – Civic Amenity Visit

3^rd June- Parish Council meeting

29th June – Civic Amenity Visit

1^st July-  Parish Council meeting

27th July – Civic Amenity Visit

2^nd September- Parish Council Meeting

28th September – Civic Amenity Visit

7^th October – Parish Council meeting

26th October – Civic Amenity Visit

4^th November – Parish Council meeting

30th November – Civic Amenity Visit

2^nd December – Parish council meeting

Cllr Jeremy Pert nominated Chebsey community group for an Unsung Hero’s award. Eight representatives went for afternoon tea with the Chair of Staffordshire County Council and the Lord Lieutenant on 19^th April 2024. A certificate was presented. The Official photos will be on the website and Face book page when they are published.

The Clerk was asked to contact Chebsey Village Trust again regarding their donation to the Chebsey  Defibrillator costs. Action Clerk

ACV decision on 22^nd April 2024.

The decision made by SBC is a partial decision. The Railway Inn and adjoining car park will be included in the list of assets of community value. The adjoining paddock/field areas will not be listed.

The land and car park have been brought by a local resident who is happy for everything to remain as it is.

Highways report 10/12/23 4354956 Pot hole at Lower Heamies Lane work completed 29/4 /24.

Highways report 12/2/24 4368661 blocked gully at Wheelwrights Lane no action taken.

Highways reports 12/2/24 4368667 & 4368669 Pot holes on School Lane treated as non urgent.

Highways report 11/04/24 4383282 Kerbs at Station Road treated as non urgent.

The Councillors requested the Clerk to contact Cllr J Pert to ask for his advice in getting Tommy’s Trail included on the definitive map. Action Clerk

A request was made to have the gullies emptied on Parson’s Bank. The Clerk will contact SCC. Action Clerk

HS2 Phase 2a remediation programme. Email received from M Kirkland. In the coming weeks ecologists will be in the area undertaking surveys. Balfour Beatty will be engaging with Landowners to confirm dates and access.

The clerk has emailed SBC for an update on Meecebrook, awaiting their reply.

Email from Vibe2ThriveCIC Practitioners leaflet regarding workshops for 7 to 16 year olds. It was agreed the clerk will contact them and ask for further details. Action Clerk

Email from Royal British Legion regarding 80^th Anniversary of D Day.

After discussion it was agreed no action would be taken.

Email from SLCC regarding the Parish Council funding the clerk’s membership

The clerk is happy with the support from SPCA & NALC

Application 23/38531/FUL Hilcote Cottages has been allowed decision date 7^th May 2024.

Local residents have again raised concerns regarding the vast amounts of soil being excavated at Izakk Walton Fisheries. The Clerk did write to the Enforcement Office in February but there has been no update. The Clerk will send a further email. Action Clerk

Parish Newsletter

To agree the lead and deputy roles.

The next meeting will be held on 3^rd June 2024 7pm in Chebsey Parish Hall.

With no further business the Chair thanked everyone for their attendance and closed the meeting at 20.34